Someone commented on my Instagram post saying QuickBooks doesn’t work for construction. I hear this all the time from contractors who are probably:
Misinformed about what QuickBooks Online can really do.
Confused when it comes to using QuickBooks Online for construction – from setting it up, to using it for their business.
Honestly, these are the same contractors who are missing out on a tool that could transform their business.
Let me show you why this myth needs to die, and how it might be costing you serious money.
Let’s start with some eye-opening facts: construction companies make up the biggest chunk of QuickBooks users – 17.22% to be exact. That’s not by accident. With 6.5 million customers worldwide and a 66.58% market share, QuickBooks Online has become the go-to solution for contractors who want to stop wrestling with their books.
What’s even more interesting? 62% of these users are small companies with fewer than 50 employees – exactly the sweet spot where most construction companies operate.
Take Woodcliff Builders – their CEO couldn’t make sense of profit and loss statements before QuickBooks Online. Now? Their cash flow is ten times better. Or look at Roma Homes in Charlotte – they’re pocketing an extra $8,000 yearly just by using QuickBooks the right way. And there’s Risinger Build in Texas, who went from losing track of expenses to monitoring every nickel spent on their projects (they currently use Buildertrend and QuickBooks combined ⚡)
Let’s talk about a typical $500,000 renovation project. You’re juggling:
QuickBooks Online tracks all of this down to the penny, giving you real-time insights into where your money’s going and where you can boost your profits.
Unlike retail, construction projects can run for months. QuickBooks Online gets this. That’s why they’ve built a robust progress billing system that lets you set up payment schedules that match how construction actually works:
Casey Construction in Lago Vista switched from Excel to this system (combined with Buildertrend) and saved thousands per project. Their estimating got better, their cash flow improved, and they stopped losing money on change orders.
Picture this: You’re knee-deep in mud, and a subcontractor needs to know about their payment. Instead of making excuses about checking the office computer, you pull out your phone and handle it right there.
That’s what QuickBooks Online gives you – your entire financial system in your pocket. No more delays, no more frustrated subs, no more running back to the office for simple answers.
QuickBooks Online plays nice with construction software like Buildertrend. Everything talks to each other, so you’re not wasting time entering the same information twice.
Your project management system, time tracking, and estimating tools all work together seamlessly. This isn’t just convenient – it’s a game-changer for accuracy and efficiency.
Let’s break down the hours you’re probably wasting right now:
QuickBooks Online cuts this time by 75%. That’s not just saving time – it’s saving money and headaches. Think about what you could do with those extra hours each week. More bids? More site visits? Maybe even some actual time off?
Forget chasing paper W-9 forms. QuickBooks Online lets subcontractors submit their info directly into your system. Come tax time, your 1099s are ready to go without the usual panic.
Plus, you can track subcontractor performance, payments, and documentation all in one place.
Want to know which types of projects make you the most money? Or which crews are most efficient?
QuickBooks Online lets you create custom reports that show you exactly what you need to know:
Worried about learning new software?
QuickBooks Online comes with:
Construction is changing, and your accounting needs to keep up. QuickBooks Online isn’t just about tracking numbers – it’s about giving you the tools to make smart decisions about your business. From tracking every dollar on your projects to managing your subs, everything is built to make your construction business run smoother and put more money in your pocket.
Remember, running a successful construction business isn’t just about quality work – it’s about having the right tools to manage your money and grow your profits. QuickBooks Online gives you exactly that. Don’t let old myths about what QuickBooks can’t do hold you back from transforming your business.
Ready to use QuickBooks online with your construction business? Schedule a FREE call with me and let’s see how me and my team can support you!
